Privacy Policy for lamodernquiltguild.com
1. Introduction
The Los Angeles Modern Quilt Guild (“LA MQG”, “we”, “our”, “us”) is committed to safeguarding your personal information and complying with all applicable data protection and privacy laws, including the European Union General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). This Privacy Policy outlines how we collect, use, disclose, and protect your personal data when you interact with our website, lamodernquiltguild.com. We adopt a privacy-first approach in all our data handling practices and ensure transparency, fairness, and respect in our processing of your personal data.
2. Scope of This Policy and Role as Data Controller
This Privacy Policy applies to all users of our website, services, and affiliated digital offerings. LA MQG is the data controller with respect to all personal data collected through lamodernquiltguild.com and determines the purposes and means of processing such data. If you have any questions or require clarification regarding the data we process, you may contact us at [email protected].
3. Categories of Data We Process
We collect and process the following categories of personal data, depending on your interaction with our website and services:
– Usage Data: Includes your IP address, browser type and version, time zone settings, operating system, referring/exit pages, and web usage behavior on lamodernquiltguild.com. This data helps us understand how users interact with our website.
– Account Data: Includes your name, address, email address, and telephone number. This data is typically collected upon account registration or event signup.
– Profile Data: Includes your preferences, membership status, participation in events or workshops, purchase history, and other interactions to tailor our offerings and user experience.
– Communication Data: Includes the content of emails, support requests, contact form submissions, and records of previous communication you have had with us.
– Technical Data: Includes device type, unique device identifiers, system configuration settings, and internet connection details.
– Transaction Data: Includes details about services you have purchased, event registrations, payment details (excluding full credit card numbers processed through secure third parties), and delivery or billing information, where applicable.
– Preference Data: Includes information about your communication preferences, consent to receive newsletters or marketing materials, and data on your areas of interest within quilting.
4. Legal Bases for Processing
We only process personal data when we have a valid legal basis under applicable law:
– Consent: When you have given explicit permission for us to process your data (e.g., subscribing to newsletters or accepting cookies).
– Contract: When data processing is necessary for fulfilling a contract with you (e.g., processing a membership or event registration).
– Legitimate Interests: When processing is necessary for our legitimate interests, such as improving our website, managing operations, analyzing trends, and ensuring security, and these interests are not overridden by your rights.
– Legal Obligation: When compliance with a legal obligation requires data processing (e.g., for tax records or legal claims).
5. Your Rights
You have the following rights under GDPR and, where applicable, under the CCPA:
– Right of Access: You may request access to your personal data held by us.
– Right to Rectification: You may request correction of inaccurate or incomplete data.
– Right to Erasure (“Right to be Forgotten”): You may request deletion of your data where legally applicable.
– Right to Restriction of Processing: You may request that we limit processing of your data under certain conditions.
– Right to Data Portability: You may request transfer of your data to another service provider in a structured, commonly used, and machine-readable format.
– Right to Object: You may object to processing where we rely on legitimate interests or where data is used for direct marketing.
– Non-Discrimination: Under CCPA, you have the right to access services equally, without penalty, if you exercise your privacy rights.
To exercise any of the above rights, please contact us at [email protected].
6. Security Measures
We deploy robust technical and organizational measures to protect your personal data. These include:
– HTTPS encryption and TLS security for all data transmission.
– Role-based access controls to minimize exposure to sensitive information.
– Regular backups and testing of resilience systems.
– Secure storage of data using trusted third-party hosting providers.
– Staff training on data handling and secure protocols.
While no system is infallible, we continuously strive to ensure the confidentiality, integrity, and availability of your personal data.
7. International Data Transfers
If we transfer data outside your jurisdiction, including transfers from the European Economic Area (EEA) to third countries, we ensure appropriate safeguards are in place, such as using Standard Contractual Clauses approved by the European Commission or ensuring recipients are certified under relevant international privacy frameworks.
8. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including:
– Usage and technical data: up to 12 months from collection for analytics purposes.
– Account and profile data: retained during active membership and up to 5 years thereafter for historical and legal record keeping.
– Transaction data: retained for accounting and compliance purposes for a minimum of 7 years.
– Communication records: retained for up to 3 years from the date of the last correspondence.
Once retention periods expire, data is securely deleted or anonymized.
9. Cookie Policy
lamodernquiltguild.com uses cookies and similar technologies to enhance your browsing experience. Categories of cookies we use include:
– Essential Cookies: Required for site functionality and navigation.
– Functional Cookies: Enable site personalization and preference storage.
– Analytics Cookies: Help us understand how users interact with our site (e.g., Google Analytics), which allows us to improve content and accessibility.
– Performance Cookies: Measure performance metrics such as load speed and system errors for site optimization.
We do not use cookies for behavioral advertising or unsolicited marketing purposes.
10. Cookie Management and Compliance
Upon your visit, we display a cookie consent banner in accordance with GDPR and CCPA. You are given the option to accept or reject non-essential cookies. You may also manage your cookie preferences through your browser settings or cookie management tools available on lamodernquiltguild.com. We honor Do Not Track (DNT) signals where feasible.
11. Children’s Privacy
lamodernquiltguild.com is not directed to children under the age of 13. We do not knowingly collect or solicit personal data from minors under 13. If we discover that a minor has provided us with personal information without verifiable parental consent, we will delete such information promptly. If you believe we may have obtained such data, please contact us at [email protected].
12. Updates to This Policy
We reserve the right to update this Privacy Policy to reflect changes in legal obligations, technology, or our data processing practices. Any material changes will be communicated to users through prominent notices on lamodernquiltguild.com or by direct notification, if appropriate. Continued use of our service after such updates constitutes acceptance of the revised policy.
13. Contact Us
If you have any questions, concerns, or requests related to this Privacy Policy or your personal data, please contact us at:
The Los Angeles Modern Quilt Guild
Email: [email protected]
We take privacy seriously and are committed to protecting your data. Thank you for trusting lamodernquiltguild.com. If you have any concerns about privacy or data protection, please reach out to us so we can address them appropriately.